Closely‘s Advanced Search is a powerful tool designed for recruiters to find and engage top candidates on LinkedIn faster and more efficiently. By using AI-driven filters, Boolean search, and verified contact discovery, it eliminates time-consuming manual tasks and improves hiring outcomes. Here’s what you need to know:
- Faster Placements: Recruiters report filling roles up to 3x faster compared to traditional methods.
- AI-Powered Search: Natural language filters and profile enrichment help pinpoint qualified candidates, even those not actively job-seeking.
- Boolean Search: Enables precise targeting with advanced search strings for specific skills and roles.
- Verified Contact Info: Automatically finds and confirms accurate email addresses and phone numbers, reducing wasted outreach.
- Automation Tools: Multichannel communication and outreach campaigns save time and increase response rates by 35%.
For recruiting agencies, Closely streamlines LinkedIn recruitment, reduces time-to-hire, and ensures better candidate engagement – all while improving efficiency and productivity.
How to Automate Recruiting with AI Agents
How Closely’s Advanced Search Works for LinkedIn Recruitment
Closely’s Advanced Search transforms how recruiters find talent on LinkedIn by blending artificial intelligence with advanced search tools. Instead of spending hours scrolling through countless profiles, recruiters can quickly zero in on the right candidates using smart filters and automated profile enrichment.
The platform leverages LinkedIn’s database with algorithms that match candidates to job requirements with precision. This approach tackles a major recruiting challenge: 86% of recruiters struggle to find suitable talent, and 63% admit to contacting unqualified candidates due to avoidable errors [6].
AI-Powered Filters for Smarter Results
Closely’s AI takes the guesswork out of searching by understanding conversational terms. This means recruiters can use natural language instead of rigid keywords, making the process more intuitive. The system not only interprets the intent behind queries but also fine-tunes results based on user interactions.
"Advanced AI-Assisted Search offers a more intelligent, intuitive, and dynamic way to discover talent by enabling recruiters to use their own words to search, going beyond standard keywords and filters. It understands the intent behind your search prompts and dynamically refines results based on your interactions, making it easier to uncover high-potential candidates you might have otherwise missed." – LinkedIn [3]
This AI doesn’t just stop at matching keywords. It can analyze job descriptions to identify both required and preferred qualifications and uncover skills that standard searches might overlook [2][3]. For instance, if you’re searching for a "creative problem solver with startup experience", the AI identifies candidates whose profiles reflect these qualities, even if they don’t use those exact words. It evaluates the context of their experience, factoring in industry and company-specific nuances [2].
To get the most out of the platform, recruiters should use conversational language when entering search criteria. The AI also offers suggestions for filters, such as top job titles, skills, companies, and locations, ensuring no potential candidate is missed [1]. Over time, the system learns from your patterns and improves its recommendations.
Boolean Search and Data Enrichment
In addition to AI-driven natural language capabilities, Closely supports Boolean search for more precise targeting. Boolean operators (AND, OR, NOT) allow recruiters to create detailed search strings, helping them find passive candidates who meet exact criteria.
| Boolean Operator | Use | Example |
|---|---|---|
| AND | Includes all keywords connected with AND | Java AND developer |
| OR | Includes one or more specified keywords | Java OR Python |
| NOT / Hyphen (-) | Excludes specific keywords | Java AND developer NOT Python |
| Brackets () | Groups multiple search strings | (Java OR Python) AND developer |
| Quotation Marks " " | Searches for exact phrases | "project manager" |
With Boolean search, recruiters can quickly refine results. For example, a search like (Web Development OR Mobile App Development) AND "Project Manager" ensures highly relevant candidates are identified [4][5].
Closely also integrates data enrichment to fill in missing details from candidate profiles. By pulling information from multiple verified sources, the platform turns basic profiles into complete ones [7]. Companies using data enrichment tools have seen a 25% boost in conversion rates compared to those that don’t [8].
Verified Contact Discovery
Once candidates are identified and profiles enriched, Closely ensures contact information is up-to-date and accurate. Outdated contact details can lead to inefficiencies, with up to 30% of contact data becoming invalid within a year [8]. This results in bounced emails and wasted outreach efforts.
Closely’s verified contact discovery feature automatically finds and confirms email addresses and phone numbers for selected candidates. By cross-referencing multiple data sources, the system ensures accuracy and provides real-time updates, increasing the chances of reaching candidates at the right time [7].
The platform integrates seamlessly with existing CRM systems, eliminating the need for manual data entry. This ensures clean and organized candidate records. Companies using AI-powered enrichment tools report a 35% reduction in sales cycle length and a 25% boost in productivity [8].
As you build your candidate list, this verification process runs in the background. By the time you’re ready for outreach, you’ll have complete profiles with confirmed contact details. This leads to more effective communication, higher response rates, and results in placements being made up to three times faster with Closely’s Advanced Search.
Step-by-Step Guide: Using Advanced Search to Accelerate Placements
Here’s how you can use Closely’s Advanced Search to speed up placements. By following these steps, recruiting agencies can work more efficiently and achieve up to three times faster results.
Setting Up and Refining Search Criteria
The first step to finding the right candidates is defining your ideal profile before even logging into Closely. Start by outlining key details like job title, must-have and nice-to-have skills, experience level, location preferences, and relevant industries [9]. For instance, if you’re hiring for a Senior Software Engineer, your profile might include Java as a required skill, AWS experience as a bonus, 5–7 years of experience, remote work options, and experience in fintech or healthcare.
Once you’ve nailed down the profile, use Closely’s advanced filters to customize your search. Filters let you narrow down candidates by criteria like years of experience, company size, and recent job transitions [9]. You can also use Boolean operators to create highly targeted search strings. For example, instead of a broad search for "Software Engineer", try something like "Software Engineer AND Java AND (AWS OR Azure)" to focus on candidates with the right mix of skills.
It’s important to strike a balance between specificity and flexibility. Avoid overly narrow filters, and consider adding related terms – for example, including "Product Owner" or "Product Lead" when searching for "Product Manager." Closely even offers AI-powered search tools that allow you to start with plain language descriptions and refine them into detailed filters [9].
Extracting Candidate Contact Information
Once your search is refined, the next step is gathering candidates’ contact information. Closely simplifies this process, saving hours of manual effort.
The platform pulls candidate data from various sources like professional networking sites, job boards, and social media. This multi-source approach ensures you get a complete profile, including verified contact details like emails, phone numbers, and social media handles [10].
When extracting this information, it’s essential to stay compliant with data privacy laws and obtain proper consent. Closely helps with this by respecting platform terms of service and candidates’ privacy preferences. Once the data is collected, it can be seamlessly integrated into your CRM system, eliminating manual data entry and letting your team focus on building connections.
Managing Candidate Engagement via Unified Dashboard
Closely’s unified dashboard makes managing candidate interactions simple and effective. It consolidates all your engagement efforts into one place.
From the dashboard, you can track real-time candidate activity – see who has opened your messages, clicked on links, or responded to outreach. This instant feedback helps you prioritize follow-ups and fine-tune your approach based on candidate interest. The dashboard also keeps a record of all conversations across LinkedIn, email, and phone, ensuring consistent communication.
Lead scoring features allow you to identify the most promising candidates by analyzing engagement levels, response times, and interaction quality. The unified inbox further streamlines communication by letting you manage replies from different platforms in one place, reducing response times and keeping your recruitment efforts organized.
Closely also offers advanced analytics to track metrics like response rates, conversion rates, and time-to-placement. These insights help you continuously improve your recruitment strategies. Plus, team management tools enable collaboration, allowing recruiters to assign candidates, share notes, and coordinate follow-ups to ensure a smooth and professional candidate experience.
Automating Outreach with Closely’s Features
Once you’ve organized your candidates in a unified dashboard, Closely makes it easy to automate your outreach efforts, speeding up the placement process. Reaching out manually can be tedious and inconsistent, but Closely’s automation tools turn this into a smooth, efficient process. The result? You save time and see better response rates.
Multichannel Communication Simplified
Closely lets recruiters connect with candidates across multiple channels – all from one platform. Its AI leverages candidate profile data to create personalized messages at scale. Whether you’re sending LinkedIn connection requests or follow-up emails, each message feels tailored and relevant, even when you’re reaching out to hundreds of candidates.
You can automate entire campaigns, scheduling LinkedIn visits, personalized connection requests, follow-ups, and emails to boost engagement. Adding actions like profile visits and post likes can lead to better reply rates, as candidates notice your genuine interaction with their professional content [12].
"Closely is a powerful tool for anyone looking to enhance their sales engagement. The platform is user-friendly and easy to navigate, making it accessible even for those who are not tech-savvy." – Antonio D., Digital Strategist & Coach [11]
All responses are funneled into a single inbox, making it easier to manage conversations. These automation features not only make your outreach feel personal but also bring significant improvements to your workflow.
Saving Time and Optimizing Workflows
Closely’s automated workflows do more than personalize outreach – they save time. Teams can reclaim up to 10 hours per member each week while boosting response rates by 35% [12]. Consistent, timely outreach through automation can also increase pipeline opportunities by 45% [12]. This means faster placements and higher revenue for recruiting agencies.
The platform’s analytics tools allow you to fine-tune your outreach. By tracking metrics like open rates, responses, and conversions, you can see what works best and adjust your strategy to match.
Automated workflows ensure no lead is forgotten. They handle timely follow-ups, track essential metrics, and prevent overlapping efforts between team members. This organized approach not only improves the candidate experience but also fosters better collaboration within your team.
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Use Cases and Best Practices for Recruiting Agencies
Closely’s Advanced Search has proven to be a game-changer for recruitment agencies, helping them speed up placements and tackle challenges ranging from executive hiring to large-scale recruitment efforts.
Executive Search and Niche Skill Recruitment
Finding top-tier executives or candidates with rare skills requires a more strategic and precise approach than traditional recruitment methods. Closely’s Advanced Search makes it easier to locate senior-level professionals who may not be actively seeking new roles but are open to the right opportunity.
For executive roles, it’s essential to define the job responsibilities clearly. This ensures you know exactly what the position demands [14]. With Closely’s AI-powered filters, you can pinpoint candidates with the right leadership background, industry expertise, and experience in companies of similar size to your client’s needs. Boolean search tools further refine this process by allowing you to identify executives with highly specific qualifications.
When it comes to finding niche technical talent, Closely’s data enrichment tools are invaluable. For instance, if you need a blockchain developer with experience in healthcare, the platform can cross-reference LinkedIn profiles to identify professionals with this unique combination of skills. This targeted approach dramatically reduces the time spent on manual searches.
Understanding how a candidate aligns with an organization’s values is equally important [13]. Closely’s detailed profiles provide insights into career progression, past work environments, and leadership styles, helping you assess whether a candidate fits your client’s culture and long-term goals.
Crafting compelling narratives is especially effective in executive recruitment [14]. Use the rich candidate data from Closely’s Advanced Search to create personalized stories that highlight why a particular role is a natural next step in a candidate’s career. This method not only attracts top talent but also transitions seamlessly into high-volume recruitment strategies where efficiency is key.
High-Volume Recruitment Success Stories
Managing high-volume recruitment comes with its own set of challenges, including processing large numbers of applications and making quick, informed decisions [15]. Closely’s platform is designed to handle this scale without compromising on quality.
Automation is a standout feature here. For example, AI tools for resume screening can cut hiring time by up to 75% [15], and Closely’s Advanced Search provides similar time savings during the initial candidate identification stage. By using multiple search criteria, you can automate much of the candidate sourcing process.
For corporate hiring campaigns, Closely’s unified dashboard is a powerful tool. It allows you to segment candidates based on role type, experience, or location and then launch tailored outreach campaigns for each group. This ensures no qualified candidate gets overlooked during busy hiring periods.
Structured interviews are another way to streamline the process, reducing screening time by up to 50% while maintaining candidate quality [15]. Closely’s data can help you design interview templates that focus on the most relevant qualifications and experiences identified through the platform.
Analytics play a crucial role in optimizing high-volume recruitment. By tracking which search filters yield the best results, you can continuously refine your strategies and improve placement outcomes over time.
Best Practices for ROI Maximization
To get the most out of Closely, a data-driven approach is essential. Recruitment analytics can double hiring efficiency and significantly reduce costs [16].
Start by setting clear goals for your analytics. Whether you aim to improve hire quality or reduce turnover, Closely’s performance tracking tools can help monitor metrics like response rates, conversion rates, and time-to-fill for various roles [16].
Focusing on specialized industries can also boost your ROI [17]. By using Closely’s Advanced Search to target specific sectors or roles, you can develop deeper expertise, refine your strategies, and command higher fees for specialized placements.
Personalized communication is key to building strong relationships. While Closely’s AI generates customized outreach messages, adding your industry insights – such as referencing specific projects or accomplishments – can make your messages even more compelling [18].
Integrating Closely with your existing CRM system enhances its value further. By syncing search data, you can build a robust talent database that grows over time and simplifies future recruitment efforts [15].
Maintaining regular communication with candidates and clients is another best practice. Use Closely’s contact management features to schedule follow-ups, ensuring you stay connected during periods between recruitment engagements [18].
Finally, consistently track performance metrics like cost per hire, client feedback on hire quality, and candidate satisfaction scores. Agencies that prioritize analytics are twice as likely to improve their hiring outcomes [16].
The secret to maximizing ROI lies in treating Closely as more than just a search tool. Combine its advanced features with your expertise, relationship-building skills, and strategic planning to create a competitive edge that drives long-term success in recruitment.
Conclusion: Improve Recruitment Efficiency with Closely
Closely’s Advanced Search transforms how recruitment agencies operate, helping them fill positions up to three times faster. By combining AI-powered filters, Boolean search options, and verified contact discovery, the platform eliminates many of the tedious manual tasks that often bog down the hiring process.
Consider this: 73% of companies now use recruitment automation, and 86.1% of recruiters report that AI speeds up hiring [20][21]. These tools do more than save time – they allow recruiters to shift their focus from administrative tasks to what truly matters: building connections and making strategic placements. Prem Kumar, CEO and co-founder of Humanly, captures this perfectly:
"It allows the recruiters to spend more time building relationships with that shortlist of qualified candidates rather than going through hundreds of resumes." [21]
With the average cost of hiring an entry-level employee nearing $10,000 [19], Closely also helps lower cost-per-hire, directly affecting an agency’s bottom line. Its multichannel automation and unified dashboard streamline every stage of the hiring process, ensuring no qualified candidate slips through the cracks. Whether you’re managing large-scale recruitment campaigns or sourcing top-tier executives, Closely’s data enrichment and personalized outreach tools make the process smoother and more effective.
Looking forward, adopting AI-driven tools like Closely isn’t just about keeping up – it’s about staying ahead. Guillermo Corea highlights this shift:
"85% of employers that use automation or AI say it saves them time and increases their efficiency." [21]
For agencies aiming to scale operations and deliver standout results, Closely’s Advanced Search is more than a platform – it’s a game-changing investment. By integrating smart filters, automated workflows, and enriched data, Closely equips agencies to grow, adapt, and excel in an increasingly competitive recruitment landscape.
FAQs
How does Closely’s AI-powered search make recruitment faster and more effective?
How Closely Transforms Recruitment with AI
Closely’s AI-driven search takes the hassle out of recruitment by automating tedious tasks like sourcing and screening candidates. Using advanced algorithms, it pinpoints top talent on LinkedIn, delivering matches tailored to your exact needs.
This tool doesn’t just save time – it can help you fill roles up to 3x faster. By automating repetitive processes, recruiters can shift their focus to what truly matters: building genuine connections with candidates. With Closely, finding the perfect hire becomes quicker, smarter, and far more efficient.
What advantages does Closely’s verified contact discovery offer to recruiting agencies?
Recruiting agencies can work more efficiently with Closely’s verified contact discovery feature. It delivers accurate, up-to-date contact information, cutting down on time wasted on invalid or outdated profiles. This means your outreach efforts can zero in on the right candidates.
By minimizing the chances of contacting incorrect or fraudulent profiles, agencies can boost their engagement rates and make the candidate sourcing process much smoother. The result? Saved time and a more streamlined recruitment workflow.
How can recruiting agencies stay compliant with data privacy laws when using Closely’s tools to gather candidate contact information?
To meet data privacy laws, recruiting agencies must secure explicit consent from candidates before handling their personal data. This means managing information with care – only collecting what’s essential and ensuring it’s used strictly for valid recruitment purposes. Agencies should also adhere to regulations like the GDPR and CCPA, which outline clear rules on data privacy and candidate rights.
By understanding the legal requirements specific to your region and adopting strong data protection practices, you can use Closely’s tools effectively while safeguarding trust and staying within the law.